VBS

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Request an E-Invoicing Readiness Review

Common pain points we see:

Invoice fields are incomplete or inconsistent across teams
Credit notes, discounts, and adjustments don’t follow a consistent logic
Master data (customers/items/tax codes) is messy
Approvals and controls are informal
ERP/accounting workflows don’t match how the business really operates

Why e-invoicing becomes a problem in real businesses

Most e-invoicing projects struggle for one reason: the invoice is treated as a document, when it’s actually a data product tied to contracts, deliveries, accounting entries, and tax treatment.

If fields are inconsistent, approvals are unclear, or your systems don’t talk cleanly, compliance risk and operational disruption follow.

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What VBS covers

Readiness assessment & gap scan

We assess your current invoicing workflow, data quality, controls, and reporting alignment—then identify what must change before implementation.

  • Process walkthrough + risk mapping
  • Data field completeness review
  • Control and approval checkpoints review
  • Control and approval checkpoints review

Invoice data mapping (the most important part)

We define the invoice data you produce today vs what your systems need to produce consistently.


  • Required invoice fields mapping
  • Tax code logic and consistency checks
  • Credit note / adjustment scenarios mapping
  • Data ownership and accountability

Process redesign & controls

We strengthen the process so invoicing is consistent, auditable, and operationally realistic.



  • Approval workflow design
  • Segregation-of-duties and exception handling
  • Document retention and evidence discipline
  • Internal control checklist for invoicing

Systems alignment (ERP / accounting / invoicing tools)

We help align operational reality with the system configuration—so the output invoice data is stable.

  • Chart of accounts and tax code alignment
  • Customer/product master data clean-up approach
  • Integration points and handoffs review
  • Testing checklist (before go-live)

VAT alignment (so e-invoicing doesn’t break tax consistency)

E-invoicing changes the mechanics, but VAT treatment must remain consistent and supportable.

  • Tax treatment consistency review vs invoice outputs
  • Reconciliation approach between invoices, ledgers, and returns
  • Documentation practices for audit readiness

Implementation governance & rollout support

We keep implementation structured and calm—especially for multi-entity groups or fast-growing teams.

  • Project structure and responsibilities
  • Training guidance for finance and operations
  • Readiness sign-off checkpoints
  • Post go-live review and stabilisation plan
LET’S BUILD YOUR BUSINESS

Be ready before e-invoicing becomes urgent

Speak with VBS for senior-led readiness support—process, data, controls, and tax alignment—so implementation is predictable and defensible.

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How we work

Assess

Current invoice flow, data quality, and controls

Design

The target process, data rules, and governance

Align

Systems and reporting so outputs are consistent

Stabilise

With testing, training, and post go-live review

What you get

Typical outputs from a VBS e-invoicing engagement include:
Updated process map with approvals and exception handling
Invoice data dictionary (fields, definitions, owners, rules)
Readiness and gap assessment summary (what needs fixing, why it matters)
Control checklist for invoice creation and adjustments
Testing plan and validation checklist

Frequently Asked Questions

Have questions? Explore our FAQ section for helpful insights, expert guidance, and quick solutions to common concerns and customer inquiries.

It’s a finance and governance project with an IT component. The success driver is clean invoice data, consistent process, and clear controls.
Usually, yes—at least to define data ownership, approval points, exceptions, and consistent handling for credit notes and adjustments.
Yes. We help standardise the rules, data fields, and controls, then align system outputs so reporting remains consistent.
If invoice fields, tax codes, and adjustments aren’t consistent, reconciliations become harder and risk increases. We help align invoice output with VAT treatment and reporting.
VBS focuses on readiness, governance, data rules, and compliance alignment. If needed, we can work alongside your chosen technology provider to ensure the business requirements are implemented correctly.
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Let’s Discuss Your Business Needs

Connect with our advisors for customized accounting, tax, audit, and business setup
solutions tailored to your goals.

Get in Touch

Name
Phone
+971 4 331 4099
Email
floricar@vbs.ae
Corporate Office

Office No. 219, Al Goze Building, Sheikh Zayed Road, Al Quoz 1, Dubai, UAE

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